The Dos And Don’ts Of Hosting A Hybrid Event In Singapore

 The Dos And Don’ts Of Hosting A Hybrid Event In Singapore

Everyone thought that a virtual event in Singapore and other countries were only a temporary solution that businesses opted for during the peak of the COVID-19 pandemic. Due to the convenience a virtual event brings, it is not going anywhere. Businesses can reach out to their target audience around the world with this method.

If businesses can connect with their target audience, holding a hybrid event in Singapore is the best choice. Like the virtual event, this option allows businesses to connect and communicate both ways. People can attend the seminar in person, while others can watch it via live streaming.

The Dos And Don’ts Of Hosting A Hybrid Event In Singapore

The Dos

1. Have A Run-Of-Show Document

Holding a hybrid event is a lot more complicated than a virtual event. After all, you will need to switch the direction from in-person attendees to online audiences. It would be best to have a run-of-show document to avoid confusion with the transitions. This piece of paper will serve as a guide on how the entire hybrid event will go on.

2. Assign Showrunners

Another thing you should do when holding a hybrid event in Singapore is to assign showrunners. These are individuals who will help run the projector’s slides, call cues to the speakers, manage the messages of online audiences, and fix technical issues.

In other words, having showrunners will guarantee your hybrid event’s seamless production.

3. Include Online Audience More

Since a hybrid event is about connecting with people in the studio and online, you should neglect one over the other. For example, if you would like your audiences to ask you some questions, ensure to include your online audiences in this activity. They can send their questions in the built-in chatbox of your chosen live-streaming platform.

The Don’ts

1. Forget Tech Checks

Much like how you conduct tech checks during a virtual exhibition in SIngapore, you better do the same with a hybrid event. Your in-person attendees might get bored waiting if you don’t resolve the technical issues as quickly as possible.

Besides hiring on-site technicians for technical issues, always inspect the equipment that you will use for your hybrid event production. A couple of practices can help the staff know what they should do next.

2. Assume The Speakers Have Hybrid Event Experience

Even though it has been so long since hybrid events became a thing, you cannot expect all speakers to have experienced doing it.  Before hiring any speaker, check their qualification so you will not encounter any problems later.

Consider reading reviews to get invaluable feedback from their previous clients that will verify their expertise and experience.

3. Plan Everything Alone

While people nowadays are tech-savvy, holding a hybrid event is a different story.  Hire a hybrid event production company to help you throughout the entire process to guarantee a successful hybrid event.

Contact Evention at +65 6208 7038 or leave a message on their website if you would like to request a demo of their hybrid event services in Singapore! With their years of experience, you can rest assured your corporate events are in good hands.

Gill Daniel

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