What Are the Benefits Of PDF File format?

Adobe launched PDF format back in 2008 for the convenience of college students, and it spread like fire. The new format was supported on any system, and people could access these files without installing some external software which is costly. Soon enough, professionals and businesses realized the multifaceted uses of PDF format and made their default file type. 90% of the offices worldwide now accept third-party files in PDF format only, which has led to the increased demand for online and offline file converters.

 If you are wondering why you should get a PDF converter for your office, this is the perfect article for you. We will discuss the benefits of the PDF file format and prompt you to change the default type for your office.


PDF files can run on any operating system, which is a big bonus, especially when you don’t know whether the receiver has the required tools for file accessibility. It is very easy to view the PDF file contents too. You just have to click on the file link, and the browser will open the file in a separate window. It does not require any extra file reader to be installed, which saves time and is highly convenient.

Security reasons

A PDF file does not give editing options to the receiver and is strictly for viewing purposes. Additionally, organizations can secure the document with a key before sharing it with their employees. Only people with the password can access the file, which will help in preventing sensitive data leaks. PDF helps in maintaining the content originality, which makes it highly efficient for legal uses.

Saves space

PDF files allow you to tone down the size for storage purposes. Using compressor tools, you can bring down the file size to one-tenth of the original without compromising the content quality. This helps in saving space on the system and storing a lot more data.

No hidden costs

The PDF file format does not incur latent costs. It does not prompt you to buy premium services and is completely free of cost for everyone. Adobe reader is the default PDF reader, and it comes free of cost and can be downloaded easily on any system. This ensures that anyone with a device can access the PDF file without buying some external applications. Although, if you want, you can edit your files easily on the application by converting PDF to Word online.

Flexible format support

A PDF document is like a pandora box, full of surprises. It can easily encapsulate texts, hyperlinks, movies, images, music, 3-D animation, etc., and make it into one document. This feature is great for preparing reports and presentations. You can use online PDF editors for editing and compiling such documents.

Mobile access

A PDF does not require a full-fledged PC to be accessed. It works just as easily on any device, which is great for viewing content on the go. This enables you to work from anywhere with a decent internet connection, which is great for businesses.

Document analytics

One important initiative by Adobe is to introduce recipient information in the file. This way, a receiver can see who all has accessed the file. It also helps in determining a probable security breach in the case of protected documents.

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